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Write meeting minutes and download a formatted Word file. Attendance, decisions and actions with owners and dates.
Meeting minutes are the written record of a meeting: who was there, what was discussed, what was decided, and who agreed to do what by when. They exist so that someone who was not in the room can read them and know where things stand.
One named owner per action. A team is not an owner, and two owners means neither.
One Word document, formatted and ready to circulate. Nothing you type is sent to a server.
1. Header block
Meeting name, date, time, location, chair and minute taker, laid out as a clean block rather than a bordered grid.
2. Attendance
Present and apologies on separate lines, with roles in brackets where you gave one.
3. Agenda items
One numbered section per item, each with the discussion summary and the decision called out in bold.
4. Actions
A bordered table of action, owner and due date, which is the part people actually go back to.
5. Next meeting
The date, plus a closing line inviting corrections before the next meeting.
Dates are written out in full in the document, so 2026-09-05 becomes 5 September 2026 and nobody has to guess whether it is day first or month first.
Google Docs
Upload it to Google Drive and open it, or use File then Open inside a Docs document. Docs converts the Word file on the way in and keeps the headings and the table.
Microsoft Word
Double click the download. If Word shows a yellow protected view bar, click Enable Editing before you change anything.
Slack or Teams
Open it, select all and paste. The headings survive as bold lines, which is usually enough for a channel post.
Formula
minutes = header + attendance + (discussion + decision per item) + actions with owner and datedecision = the part that makes it a record rather than notes. If an item produced no decision, say so
owner = one named person per action. A team is not an owner, and two owners means neither
due date = an action without one is a wish. A date makes it checkable at the next meeting
past tense, third person = the committee agreed, not we agreed, so the record reads as a record
Worked Example
One agenda item, written as minutes
Did you know? The word minutes here has nothing to do with time. It comes from the Latin minuta scriptura, meaning small writing, which is what a clerk produced as a rough record before writing it up properly. The two words are spelled the same in English by coincidence rather than by relation.
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